Position Title:  Operations Coordinator

Reports to:       Chief Operating Officer

Location:   NYC strongly preferred

Hours:  Full time exempt; temporary through December 31, 2020

Bend the Arc is a movement of progressive Jews across America who are building a country that lives up to our values of justice and equality for all. We are the only national Jewish organization focused solely on promoting these values here in the U.S.

Our vision at Bend the Arc is to build and activate Jewish power to help transform our country to be inclusive, equitable, and supportive of the dignity of every person across race, class, gender and faith. But we live in a moment when the President and his allies in Congress are fanning bigotry and hatred, and their disregard for democracy, religious freedom, and human rights present an existential threat to our values and our country. As Jews, our history and moral tradition call us to be bold and courageous in the face of this threat — we know it will take many of us, coming together to take collective action alongside partners in frontline communities, to resist and to win.

The Bend the Arc family of organizations consists of Bend the Arc Jewish Action, our 501(c)(4) organizing and advocacy arm; Bend the Arc Jewish Action PAC, a political action committee dedicated to supporting candidates for federal office who champion our values; and Bend the Arc: A Jewish Partnership for Justice, our 501(c)(3) education and leadership arm. Headquartered in New York City, we have offices in Washington, D.C., Los Angeles, and San Francisco, with volunteer-led local groups organizing nationwide.

Position:

The Operations Coordinator will be part of the Finance and Operations team, and will work closely with the Chief Operating Officer to implement and in some cases develop systems and processes within a growing and complex organization. The Operations Coordinator will work on a range of project areas for the back-office team, including: HR support, policy research and development; training and accountability for staff on organizational systems and platforms; planning and support around staff retreats and other aspects of staff culture; supporting the Board of Directors around meeting planning and logistics, and helping to implement some aspects of our internal technology needs. The Operations Coordinator should be systems-oriented, driven, able to work independently, highly organized, and able to maintain a high level of discretion around HR-related tasks and information. 

Key Responsibilities:

• Strengthen, manage, and maintain organizational systems, processes and platforms ensuring staff have the information they need to consistently utilize our internal tools; develop new protocols as needed 
• HR support, including: support during the hiring process, including screening applicant resumes,  conducting phone screens and reference checks, support on policy research and development, and support on benefits administration.
• Manage the process for new hire paperwork and initial onboarding, including getting staff set up on payroll and needed technology, and training new staff on key internal tools and systems such as time management and password manager systems, Slack, and some aspects of Google Suite as needed
• Maintain and update Bend the Arc’s internal staff website portal 
• Support the Chief Operating Officer in managing responsibilities around the Board of Directors, including tracking board terms and key dates in the board cycle, scheduling board meetings and committee meetings, and administrative and logistical support for board meetings, including on-site support 
• Assist with work on physical and digital organizational security and help ensure timely implementation of systems and protocols 
• Provide planning and logistical support for staff retreats, all-staff meetings, and staff trainings
• Serve on organizational culture team 
• Improve internal communications systems and information flow 
• Light administrative and scheduling support for the Chief Operating Officer 

Required Skills and Qualifications:

• 3-5 years of administrative, operations, HR work or other relevant experience 
• Highly organized, systems thinker with high attention to detail
• Demonstrated passion for creating and maintaining clear and organized systems and processes  
• Strong project manager with the ability to take an idea and develop a project around it with key steps that get to outcomes 
• Ability to hold multiple streams of work within a complex and dynamic work environment 
• Commitment to social justice, anti-oppression practices, the mission of Bend the Arc, and working at a values-based organization with a high emphasis on mutual respect, intentional workplace culture, and a commitment to racial equity
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google platforms (Gmail, Google Docs, Google Hangouts, etc.), as well as comfort learning and then orienting new staff on new technology and systems
• Strong written, verbal, and interpersonal communication skills
• Ability to travel in or out-of-state as needed for annual staff retreats and other organization-wide initiatives.  Travel is anticipated to be approximately 3 times per year, and will likely be overnight.  

Strongly Preferred

• Experience with any of the following platforms: Slack, Zoom, LastPass, Clicktime 
• Experience working with board members or donors 
• Proficiency in basic IT troubleshooting 
• Experience conducting trainings 

Compensation and Hours: This is a full-time position, with work schedules including evenings and weekends. Annual salary range is $58,500 - $63,000 DOE, and includes paid time off and health benefits.

Bend the Arc offers a comprehensive benefits package including:

• Medical, dental and vision benefits fully paid for by Bend the Arc for individual coverage and generous employer contribution of 80% toward monthly premiums for dependent and family coverage;
• Long and short term disability benefits fully paid for by Bend the Arc;
• 401K with employer contribution of 2% after your first year;
• Paid time off including:
  • 15 vacation days during your first three years with an increase to 20 vacation days in your fourth year
  • 12 sick days per year
  • 23 paid holidays each year
• Generous Caregiving / Personal Leave of Absence policy with a Paid Leave Benefit that covers 3 weeks of paid leave for each year of employment, up to 12 paid weeks after four years on staff
• Fully paid Sabbatical of up to 12 weeks for long-term employees;
• Adoption Assistance Program providing reimbursement of up to $1,500 for qualified adoption expenses;
• Dependent Care Flexible Spending Account;
• Flexible Spending Account or Health Savings Account for eligible health related expenses
• Commuter Benefits;
• Employee Assistance Program;
• Life Insurance fully paid for by Bend the Arc
• And more!

In addition to this benefits package, Bend the Arc has a commitment to a thriving and intentional organizational culture, as well as a commitment with staff and board to be in ongoing practice and learning around racial equity and inclusion.

To Apply: Please submit your resume and a cover letter to [email protected] with “Operations Coordinator” in the subject line of your message. No phone calls, please. We sincerely regret that we will not be able to respond to all applicants. Only those considered for the position will be contacted to interview.

Bend the Arc values a diverse workforce and an inclusive culture because we recognize that diversity within our staff helps us organize and work well with diverse Jewish and progressive constituencies. Candidates should be willing to work within the Jewish community, but may be of any (or no) faith or background. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction. Bend the Arc is an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.

This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position.